Events Coordinator, Speakers & Programs

The ARF is seeking an events coordinator, reporting to the Senior Manager of Events who will support the Events Team in producing 30+ annual events of varying sizes. You are eager to learn about speaker production at a preeminent membership organization. You are collaborative and can juggle multiple projects at once while handling various deadlines. You are detail-oriented and an excellent communicator. ARF headquarters are in NYC and this position is currently remote with the expectation of a hybrid work environment in the future.

Responsibilities:

  • Manage speaker production duties such as collecting speaker assets such as: headshots, bios, release forms, decks and social media handles/hashtags
  • Assist multiple team members with administrative and speaker production work on multiple events in various stages of production
  • Assist in running in-person and virtual events – including zoom/virtual platform production
  • Schedule and attend speaker prep calls and recordings
  • Help manage jury committees and scoring processes
  • Create and maintain speaker tracking spreadsheets
  • Coordinate flow of assets for post-event resource web pages
  • Additional duties as assigned (sourcing event venues, expenses tracking, database and registration input, and data organization)

Requirements:

  • Bachelor’s degree or equivalent experience
  • 1-3 years’ experience in event operations or event production
  • Highly organized with a keen attention to detail (you are comfortable with spreadsheets)
  • Ability to professionally and effectively communicate with senior executives and their teams
  • Ability to work well under pressure
  • Ability to work with multiple stakeholders and seek feedback as needed
  • Collaborative and able to juggle multiple projects simultaneously
  • Willingness to work live events (when they come back)
  • Experience with CRM database (iMIS, Salesforce) and registration platforms (Aventri) a plus
  • Executive Assistant experience is a plus

About the ARF

Since 1936, the ARF has been the standard-bearer for unbiased quality in research on advertising, media and marketing. Its powerful knowledge, unifying standards and best practices have benefited its 400+ member companies many times over. The ARF brings together advertisers, agencies, media companies, research companies, ad tech and academics into one conversation about how to be better at what we do.

 To apply contact Rachael Feigenbaum, SVP, Events